You and other members send and receive updates as you come online. Groove workspaces allow members to work with a variety of specialized application tools. For example, suppose you conduct a weekly meeting to discuss developing marketing materials. Activities might involve setting deadlines, assigning tasks, and reviewing completed work. To facilitate this meeting, workspace members might post files in a Documents tool , discuss issues in a Discussion tool, and collaborate on meeting agendas using a Calendar tool.
All members currently online at the same time in the workspace could interact using real-time chat. Tools in this workspace. Members in this workspace. Content in the currently selected workspace tool. An item that contains new or unread content. Invite new members to this workspace in the Invite to Workspace box. The workspace chat transcript. Create a SharePoint workspace that downloads items in all lists and libraries The simplest way to create a SharePoint workspace is to go to the SharePoint site and synchronize the site to your computer.
All items in supported lists and libraries will get downloaded to the SharePoint workspace. Note that the content of document library items is downloaded only on demand, as you open documents in the SharePoint workspace. Lists and libraries that are not yet supported appear in the content pane of the workspace, and provide links to the SharePoint site.
SharePoint Workspace will warn if the SharePoint site you selected is very large and would therefore take a lot of time to download all items. A "Sync Progress" dialog box opens to keep you informed about the progress of the download from the SharePoint site to the SharePoint workspace. When the download completes, click Open Workspace or Close. Create a SharePoint workspace syncing a selected list or library Sometimes you may want to synchronize only a specific list or library to your computer in a SharePoint workspace.
You can do so and avoid spending the time downloading items from other lists and libraries. You can also customize the creation of the SharePoint workspace to download a collection of specific lists and libraries. See "Create the SharePoint workspace downloading items from selected lists and libraries" in Creating a new workspace for more information.
Select the list or library you want to synchronize to your computer. Do one of the following: If you selected a list, click List under List Tools.
If you selected a library, click Library under Library Tools. Click OK. A sync progress dialog box opens to keep you informed about the progress of the download from the SharePoint site to the SharePoint workspace. All updates you make in a SharePoint workspace are immediately sent to the SharePoint site when you save them. All content in the SharePoint workspace and the SharePoint site is automatically synchronized as frequently as possible, at minimum every 10 minutes, depending on network traffic.
You do not need to take any actions to keep your content synchronized. However, since updates that occur on the SharePoint site are not immediately sent to the SharePoint workspace, you may sometimes want to manually synchronize the SharePoint workspace to be sure that you have the latest content.
You can synchronize an individual list or library, or all lists and libraries in the SharePoint workspace at once. Synchronizing an individual list or library Click the list or library that you want to synchronize in the Content pane. On the Sync tab, click Sync, and then click Sync Tool. The status bar reports on the progress of the synchronization. Start SharePoint workspace. In the Launchbar, click the Home tab.
Double-click the SharePoint workspace name to open the workspace. Navigate to a SharePoint workspace in your file system You can navigate to your SharePoint workspaces directly in your file system. If you are running Windows Vista or later, your workspaces are stored in the Workspaces folder in your User Profile folder.
Opening the Workspaces folder automatically starts up SharePoint Workspace, if it is not already running. Support for features such as Check In and Check Out make it easy to control your documents.
You can also easily review versions stored on the server — leaving you in control of your content. Features such as drag and drop from anywhere are supported — even other Office applications such as Outlook, right into a workspace! Work more efficiently with easy-to-use SharePoint lists.
SharePoint workspaces can contain most standard SharePoint list types, including Discussion, Announcements, Links, and custom lists. Form previewing and editing is provided through Microsoft InfoPath technology.
SharePoint Lists customized by InfoPath will be fully intact. Access and make changes to external data sources. SharePoint Workspace synchronizes your changes directly to the external data source. Get quick access to SharePoint content from Windows Explorer.
After synchronizing your SharePoint content to your computer, you can quickly access the same files from Windows Explorer. This makes it easier than ever to work with your files from a SharePoint site — browse them in your local folders or even use save directly from applications into those same folders. Check for updates at a glance.
The Launchbar lets you easily view all of the workspaces of which you are a member. You even get alerts for new SharePoint content that has synchronized to your computer. Do things faster. SharePoint Workspace now adopts the Ribbon. With a new and an improved Ribbon, you can access your favorite commands quickly and create custom tabs to personalize the experience to your work style.
Sep 22, - Describes how to uninstall Microsoft SharePoint Workspace In the list of installed programs, select the Microsoft Office suite that. Buy Microsoft SharePoint Workspace Software featuring Formerly All members of a workspace must be running Microsoft Office Groove or. Microsoft SharePoint Foundation and Microsoft SharePoint Server Publisher Microsoft InfoPath Microsoft SharePoint Workspace When you purchase Microsoft Office Professional Plus, you also get a client.
Additionally, this article describes how to leave or remove all associated data when you uninstall SharePoint Workspace By default, when you uninstall SharePoint Workspace, all account data and Groove workspace data is left on the computer. This data can be used by a later installation of SharePoint Workspace. However, before you uninstall SharePoint Workspace we recommend that you safeguard the data by taking one of the following actions: Save your account to a file. Save any Groove workspaces which have no other members to an archive. For complete procedures, see the following topics in SharePoint Workspace Help: Saving a backup copy of your account Saving a workspace as an archive After you back up any data that you may want to save, use one of the following procedures to uninstall SharePoint Workspace from the computer. In the list of installed programs, select the Microsoft Office suite that you are running, and then click Change.